GRAD PARTY
Planning Countdown
Reaching senior
year of high
school or college
is an academic
milestone worthy of
celebration. When
the time comes to
start planning an epic
graduation party, getting
the timeline correct
can make all the
diff erence.
Once you learn the graduation date - Graduation season occurs
in a very limited span of time between the months of May and
June. Th is creates high demand in a limited window. Right after
the school releases the commencement date is a good time to
reserve a graduation party venue if you are planning to have the
party away from home. Aim to host the party a day or two after
the graduation ceremony.
Four to fi ve months before - Now is the time to begin thinking
about what you can aff ord to spend on the event. Th ink about the
timing of the party as well. Because there are so many graduations
taking place, some people opt to have an open time range for their
own parties, so graduates can hop around to each of their friends’
parties.
Th ree months before - Although many people now rely on digital
invitations, those who want to send paper invitations can order
them now to ensure they’ll get shipped to your home in enough
time to mail out to guests. Also, it is a good idea at this time to
narrow down the guest list so you will know how many invitations
you will need. Th ink about your theme and coordinate with the
invitation design or color scheme.
Two months before - Mail out the invitations to friends and family.
If you will be designing any do-it-yourself centerpieces or other
decorative items for the party, such as marquee letters or lights,
secure these items now. If the graduation party will be at home,
reserve party tents, catering, tables, chairs, and more at this time.
Six weeks before - Get in touch with the restaurant or caterer to
fi nalize menu plans, including dessert. If you will be having a DJ,
go over any details about the party as well, including a playlist the
guest of honor will love.
One month before - If the graduate prefers, set up a graduation
registry for gifts. Use this time to create a slideshow of images
of the graduate throughout the years. Finalize favors if you will
be off ering them and grab the materials necessary to make them.
Two weeks before - Touch base with the venue to give the fi nal
head count and pay off your remaining balance. If you will be
cooking, shop for and prepare any food that can be frozen and
then reheated.
One week before - Grab any last-minute decor and fi gure out
attire for the party. Confi rm with all vendors that everything is
still on target for the graduation party date. Book hair or nail appointments
so the grad is photo-ready.
Day of the graduation party - Set up as needed a few hours before
the party. Chafi ng dishes will require up to two hours to heat
food thoroughly, so plan accordingly. Some venues allow you to
arrive an hour or two before the party time for decorating. Get
dressed with plenty of time to spare, as there is always a guest or
two who arrives fashionably early. Th en be ready to celebrate!
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